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Written by: CIPC

Category: Uncategorised

Published: 02 June 2026

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In order to effect changes to the board of directors, please follow these steps:

To appoint or effect changes to the auditors, follow these steps:

Register a customer code
If you are already registered as a customer and know your customer code and password, proceed to the next step.

Deposit funds

The number of Directors must at all times be within the minimum and maximum number of Directors as specified in the Constitution of the Co-operative. If you would want to increase or decrease the number of directors in the constitution, deposit R17,50 into the CIPC bank account. For the bank account details, click here.

Note: If there is no change to the limits of the board of directors, no change to the constitution is necessary. Submit only a notice of change to the board of directors to CIPC – Form CO-OP6 and CO-OP2

Lodge a request to change the number of directors on the board

Form CO-OP6 if the number of directors on the board must be increased or decreased in the constitution
Resolution or minutes of the meeting in terms of which the change has been mandated
Certified identity copy of chairperson of the meeting
Power of attorney (if applicable)
Certified copy of ID document of each director
Reasons why the number of members of the Board of Director was increased out of term (if applicable);
Reasons for any Director’s vacation of Office out of term (if applicable), i.e.:
A letter of resignation of a Director should be attached. Also indicate whether the Director also resigned as Founder Member, where applicable. OR
Minutes of a meeting of the Board, if a Director was expelled as Director as he/she has become incompetent to be a Director or was absent from a number of consecutive Board meetings without leave, as specified in the constitution of the Co-operative. The Minutes must be signed by all of the directors and be certified a true copy OR
Death Certificate

Scan and e-mail completed and signed CO-OP2 form, together with supporting documents to

This email address is being protected from spambots. You need JavaScript enabled to view it. or post it to CIPC.

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Written by: CIPC

Category: Uncategorised

Published: 02 June 2026

Hits: 15

After registration, a co-operative has to convene an annual general meeting (AGM) within 18 months of registration.

At the first AGM of your co-operative you must:

• Appoint an auditor or independent reviewer
• Elect the Directors
• Elect the supervisory committee, if required by the constitution
• Decide on the future business of the Co-operative
• Take minutes

After that, all further Annual General Meetings must be held within 6 months after the end of a Co-operative’s financial year as stated in the Constitution.

At all the other Annual General Meetings the Co-operative must do the following:

• The Board of Directors must present a financial report or independent reviewed report on the past financial year together with the Annual Financial Statements (AFS)
• Approve the report and the Annual Financial Statements (AFS) or independent reviewed report.
• Elect Directors, if required by the constitution
• Elect the supervisory committee, if necessary
• Decide on matters relating to the business and activities of the co-operative

Details

Written by: CIPC

Category: Uncategorised

Published: 02 June 2026

Hits: 16

Category B co-operative must appoint an independent reviewer and category C co-operative must appoint an auditor and complete form CO-OP4

An audit is a financial evaluation that is done by a qualified and registered accountant to check that the financial affairs of the Co-operative are being correctly and honestly managed. The person or company that carries out the audit is called an auditor.

The duties of an auditor include the following:

• Make sure that the Co-operative keeps accurate Annual Financial Statements (AFS).
• Make sure that the financial records of the Co-operative follow the requirements of the Constitution and the Co-operative Act.
• Make sure that the assets and property of the Co-operative are properly managed.
• Attend meetings of the Co-operative where financial matters are discussed.
• Collect any information needed for the audit.
• Report on whether the Co-operative is following the seven Co-operative principles.
• Report on any other financial matters.
• Submit an annual auditor’s report and Annual Financial Statements (AFS) to the Co-operative.

Follow the steps below on how to update the auditors of the co-operative

Within 15 days after the Annual General Meeting (AGM),  Category B primary co-operative must submit a completed notice of appointment of an independent reviewer form (Form CO-OP4), Category C primary co-operative must submit a completed notice of appointment of an auditor form.  Category B co-operative has to submit notice of appointment of an independent reviewer. (Form CO-OP4).

Secondary co-operative must submit completed notice of appointment of an auditor form (Form CO-OP4)

Tertiary co-operative must submit completed notice of appointment of an auditor form (Form CO-OP4)

National Apex co-operative must submit completed notice of appointment of an auditor form (Form CO-OP4)

Scan and e-mail the completed and signed documents together with supporting information to

To appoint or effect changes to the auditors, follow these steps:

• Register a customer code
• If you are already registered as a customer and know your customer code and password, proceed to the next step.
• Complete form CO-OP4.
• Letter of consent of appointment  as an auditor or independent reviewer

E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.